Take it Like a Pro

by Sysco LABS Articles 2 January 2018

Why Impromptu Speech?

People always come across situations where they need to be able to deliver an impromptu speech with little or no advance notice. It can be a quick demo of a product to your clients, or a project status update to the upper management. Although these are ad-hoc situations require you to deliver speeches at short notice, you need to be able to present them in a more organized manner, so that the message is delivered efficiently and effectively.

Delivering Your Speech

A speech can be roughly broken down into an opening, a body, and a conclusion. An opening is important to set the context of the speech; the body will contain the meat of the message you are trying to convey to your audience, and the conclusion may be used to summarize your main points.

Besides putting together your speech in an effective way, it is also important to plan how it will be delivered to your intended audience, starting with knowing who your audience is. For example, you cannot be dressed in casuals when delivering a speech to your management, but how you dress does not matter so much when addressing your peers. Body language is also key when delivering your speech. No matter what your content, if your body language does not reflect confidence or act as an accompaniment to your speech (subtly illustrating key areas etc.), then your audience is going to be less receptive to what you have to say.

Try not to speak in a monotone. By including good vocal variation (changing the tone or speed of your delivery), you can keep the audience engaged and help them clue in on meaning or feelings that you want to convey with your speech. Maintaining good eye contact and ensuring clarity of language and pronunciation during your delivery can further strengthen audience engagement.

How to Give Feedback

Feedback does not necessarily have to be on how someone can improve, it can also reinforce the things that they did well.

To be able to give good feedback, you need to be able to listen and observe the person you will be providing feedback to. The CRC method, which stands for ‘Commend, Recommend and Commend’ suggests sandwiching the constructive criticism in-between positive reinforcement. Compliment someone on their good points, provide recommendations for improvement, then finish off with positive appraisal and a quick round-up of your feedback.

If you’re on the receiving end of the feedback, you need to be able to accept the feedback, take down mental notes and adjust accordingly for future deliveries.

Public speaking is akin to an art form. There are basic techniques that you can apply, but the resulting style in the delivery of your speech is unique to you and how effective you are can only be honed by constant practice.

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